Domestic students (U.S. citizens)

All U.S. citizens fill out this form (except those from 5 states listed below)

US domestic tax packet

U.S. citizens with a permanent home address in Illinois, Kentucky, Minnesota, Ohio, or Wisconsin.

IL.IN.KY.MN.OH.WI tax packet

PLEASE NOTE:  The government mandates that all U.S. citizens provide documentation to prove identity. Please review the list of acceptable original documents that you must present when turning in your tax packet to the Payroll Office

I-9 acceptable documents

International students

If you do not have a social security number, you must apply for one before you can begin working. For more information please see Immigration Coordinator, Bryce Carlton.

International student tax packet

IRS Form 8233

Help Sheet for Completing IRS Form 8233

Payroll forms

Payroll Schedule

Exempt (salaried) employees are paid on the 15th and 30th of every month, totaling 24 paydays in a year. If the 15th or the 30th falls on a weekend or holiday, the pay date will be the preceding business day.

Non-Exempt (hourly staff and student) employees are paid on a bi-weekly basis on Friday, totaling 26 paydays in a year. If a Friday payroll falls on a holiday, the pay date will be the preceding business day.

2018 Payroll Schedules

W-2 information

Consent to electronic (online) W-2s. Make sure to turn off your Pop-Up Blockers.

Questions? Need help?

The Payroll Office, located in Spoelhof Center 370, is responsible for processing payroll for employees of Calvin College—including faculty, staff and student employees. The Payroll Office handles direct deposits, payroll deductions, income tax withholding, garnishments and everything else related to your paycheck.

We make every effort to deliver the highest quality of customer service to the Calvin College community. Please do not hesitate to stop by our offices or to contact us with any questions or concerns you may have.

Questions in regards to tax paperwork for student employment may be directed to the payroll office.  Any other questions about finding a student job should be directed to the Student Employment Office located in Career Services.