The Office of the Dean for Research and Scholarship at Calvin College administers a fund to defray the conference travel costs for Calvin undergraduates who are scheduled to present work completed under a faculty-supervised research/scholarship project, for which budgets are insufficient to cover the cost.

  • If a department has 2-1 funds that can support student travel, an application for student conference support funds should come only after these 2-1 funds are spent or allocated;
  • The SCS fund is limited so departments should expect to nominate only 1 student per year.
  • When available funds are diminished, priority will be given to applicants who have not received student conference support funding in the past year.
  • The maximum amount of student conference support funds that will be awarded to an individual student in a given year is $300; and
  • Applications must be received and approved by the dean for research and scholarship prior to the travel in question.
  • All awards are to be paid out as a reimbursement to the student for actual expenses. All supporting receipts must be provided. All Calvin reimbursement policies apply, including guidelines on what kinds of expenses qualify as reimbursable.
  • Student awardee will be responsible for submitting a reimbursement request to the provost's office and a brief (200-word) report summarizing the event. No reimbursement requests will be accepted without the written report.

The sponsoring faculty member must fill out the following application completely for the traveling student. Contact the Office for Research and Scholarship if you should have any questions.
*All fields must be filled out completely.

Funding Year Requested
Faculty supervisor (type first letters of your last name, or scroll down list)
Please list the student's name, email, major, class level and GPA. Then describe the professional context of the trip, including the program and the role of the sponsoring organization within your discipline.
Meeting/Event Name
Your role in the program
Event Location
(e.g. university, church, hotel)
Event city
Event state or country
Date of Departure (MM/DD/YYYY)
Date of Return (MM/DD/YYYY)
Anticipated Expenses
Conference registration fees    
Airfare/Travel   
Lodging   
Meals    
Other
Total Anticipated Expenses Click "Calculate Total" again if you change amounts above.
Departmental 2-1 funds allocated for this travel (Consult your chair to answer this question)
Total Amount Requested from Student Conference Support Fund    

Explain how your department has allocated any 2-1 funds that could be used to support student travel. (Consult your chair to answer this question)

Endorsement of Department Chair
By checking this box, you verify that your department chair has reviewed this application request and there are no additional funds available to cover the expenses itemized above.
Chairperson-Name
Chairperson-Email
E-signature
By checking this box, I certify that the information given in this application is true and complete without evasion or misrepresentation. I understand that willful omission, falsification, or incomplete statements within this application may jeopardize my potential for funding

.