October 16, 2020 | 12:30 – 3:30 p.m.
DeVries Hall Atrium
As a summer science research fellow at Calvin, you are required to participate in a special research exposition in the fall after your fellowship is completed. For the research poster fair, held in October, you should create a poster that illustrates your research work and be present at the poster fair to explain your research findings to passersby and guests.
Student poster information
Guidelines for posters
Important datesWednesday, September 16 —Deadline to submit the online form to report poster/title information
Wednesday, September 23, 9:00 a.m.—Last day to send poster to Vikipedia Designs for printing firstname.lastname@example.org
Thursday, October 15—Posters up
Friday, October 16, 12:30-3:30 p.m.—Exposition
Thursday, October 29—Posters taken down
Also NOTE: Saturday, November 7—West Michigan Regional Undergraduate Science Conference at Van Andel Institute
Each year the Science Division hosts a research exposition designed to acquaint the Calvin community and the general public with the research activities of students within the Division. Students prepare posters that describe their research and the posters are displayed in the Atrium (front entry area) of DeVries Hall. The exposition is from 12:30-3:30 p.m. on Friday the 16th of October when students are asked to meet visitors and informally describe their work. (Students should be near their posters the entire time unless they have a class.) Thereafter, the posters remain on display for approximately two weeks.
Purpose and audiences
The Research Fair’s purpose is threefold:
- to give students a forum for presenting and informally describing their research
- to provide students with practice opportunities for presentation activities at scientific or other meetings
- to acquaint people unfamiliar with the Science Division with the diversity and depth of research performed within the Division
The Calvin community and visitors are invited to attend the Research Fair. This audience consists of:
- all Calvin students, not just those in the Science Division
- parents and family members
- faculty, staff, administrators
- visitors and friends of Calvin College
Note that this audience is a general audience which most likely lacks the training to understand a particular scientific discipline in depth. Therefore, you should consider this audience in planning your poster and be ready to explain your work in very general terms to be understandable by a college-educated layperson.
- Design your poster presentation. You should discuss format, content, and effective presentation techniques with your professor. As you plan, remember that:
- the poster’s most important purpose is to communicate your project and results to as broad an audience as possible
- the poster is not intended to be an exhaustive list of your research activities. Rather, it is intended to provide an introduction and overview of the problem, the results, and the application.
- your poster should appear as a single cohesive document. Avoid using a compilation of individual slides.
- bulleted lists, reduced wording, and pictures facilitate easy reading and good comprehension. Pictures can show process and context
- if possible, think about how to make your poster interactive. Introduce the topic broadly – the general appeal is likely to quickly engage a reader. Could you ask some questions to stimulate interest? Could you ask the reader to make choices to predict outcome?
- Your poster minimally should include the following information:
- the problem you were trying to solve
- why that problem or topic is important, or how it’s relevant to something the general audience can understand
- what you did to solve the problem or explore the phenomenon
- your results
- how your results relate to the problem, i.e., what’s the “take home” message
Sometimes posters have rather formal sections, i.e., Abstract, Introduction, Methods, Results, Discussion, Acknowledgements. However, these sections might not be the best for your particular poster. Remember, you need to communicate as if you were talking to a non-science major.
- Poster preparation and sending to Vikipedia Designs for printing
- Prepare a 32” x 40” poster. Your professor has templates you can choose from, or email email@example.com to request templates.
- The page is set to print at 32x40 inches. You will not need to use more than one page.
- Please DO NOT create a Google Docs presentation file and then download as a PowerPoint file as these cause problems when printing.
- Embed the fonts (PC) or send them as an attachment (Mac) if specific fonts are critical, for example a font with scientific characters or symbols. Otherwise fonts may be substituted that do not have the special characters.
- To embed fonts using a PC and the latest version of PowerPoint do this: SAVE AS/TOOLS/SAVE OPTIONS/ click EMBED fonts in the file, embed all characters. (The tools button is near the Save button).
- Name your file this way: "Science Fair-Prof's Name-Student last name-Mac or PC.pptx" DO NOT name the file you send “poster” or “research poster”.
- Review the poster with your supervisor before submitting it to Vikipedia Designs. This should be done prior to September 23, 2020. After that date there is no guarantee the poster will be printed by Vikipedia Designs.
- Send your finished poster (both as a power point and as a pdf) as an email attachment to firstname.lastname@example.org for printing.
- In the subject line of your email, put: Science Fair, professor’s last name, your last name, pc or mac (whichever way you made your poster). If you do not use this type of subject heading, it may get overlooked.
- E.g. Subject: Science Fair-Warners-DeVries-PC
- If the combined file attachments are greater than 25MB, then use the website: wetransfer.com. It is FREE and easy!
- Vicky will send you a response that she has received your posters within 12 hours.
- Any questions on printing may be directed to Victoria Seaburg, 616-788-9576 or email email@example.com with the phrase SCIENCE FAIR POSTER QUESTION in the subject line.
Cost of printing the poster
- If you had a Calvin funded Science Division fellowship, the cost of printing your poster will be paid from a Science Division account. The Science Division account will not, however, pay for laminating and mounting on foam core.
- If your research was funded by an external grant, your poster should be paid for from that grant.
- The Science Division Administrative Assistant will supply the account numbers for payment of poster printing to Vikipedia Designs.
- If you or your professor have any questions about the cost of poster printing, please call the Science Division Office (526-6200).