Forms & Policies

• Enrollment Verification Request: Current students: Use this online form to submit your request for an enrollment verification. 
• Other Verification: Former students: Sign and submit this release of records form for any of your verification needs.
• Parent Verification Request: Submit this form if you need verification for your son or daughter
• Transcript Request: Request official or unofficial transcripts from Calvin University by following the steps on this page

• Transfer Credit Pre-Approval Form:

  Request transfer approval for courses/colleges not included in the pre-approved list. These should be submitted to Center for Student Success prior to taking the course(s). Major, minor and program courses must be approved by advisor. For core and general elective credit, you may e-mail the completed form to our office.

• Michigan Uniform Undergraduate Guest Application: apply for admission as a guest student in order to take classes at a Michigan college/university (additional requirements may apply).

• Application for Degree: As a senior, or as a graduate student nearing completion, you must apply for program completion in Workday. Click here for detailed instructions.
• Replacement Diploma Request: If you have lost your original diploma, you may order a replacement diploma using this form.

Diploma Payment

• In recent years, the Registrar's Office has digitized and held pdf copies of diplomas. To inquire about the availability of a digital copy of your diploma, please contact the Registrar's Office (email: registrar@calvin.edu, phone: 616-526-6155). In the event that a digital copy is not available, please request a true replacement diploma (above).
   

• Address / Name Changes:
  • Current Students: Click here for instructions on requesting a name change in Workday. Click here to request an address change.
  • Alumni: Update your legal name or home address via submission of this form to registrar@calvin.edu.
• Directory Information Withholding Authorization: withhold all of your directory information from public.

• Undergraduate Program Change: Add, Change, or Remove a Program of Study: Undergraduate program changes can be initiated via Workday - Click here for instructions. Please allow up to two weeks for processing.
• Interdisciplinary Major Request: create a major from multiple departments
• Overload request: email registrar@calvin.edu or stop by if you want to seek permission to register for more than 18 hours
• Graduate Program Concentration Change Request

• Request an exemption or credit exam through the department offering the course. Contact department chair to make arrangements and check deadlines. Initiate via Workday request - Click here for instructions. 
  • Exemption Exam: passing this exam will exempt you from taking the course without receiving any credit hours ($100)
  • Credit Exam: passing this exam will grant you the course credit hours; your grade on the exam will be recorded as the grade for the class and will be added to your record/GPA ($200)
• Independent Study: create a course that does not exist in the catalog with approval of an instructor. Initiate via Workday request - Click here for instructions.
• Tutorial: take a pre-existing catalog course on your own with approval of the instructor. Initiate via Workday request - Click here for instructions.

• Requesting for Leave of Absence: Within Workday you can search "Request Leave of Absence" for a leave of absence from enrollment at Calvin University for one academic term while maintaining access to web mail, and Moodle accounts. You will not need to re-apply for admission upon returning.
• Incomplete Grade Contract: Arrange an incomplete grade for a course with professor approval. Form is for use between professor/student and does not need to be turned into our office.