Work hours

Most locations and departments on campus are open during the regular school year from 8:00 a.m. to 5:00 p.m. Hourly, full-time staff members typically work Monday through Friday from 8:00 a.m. to 5:00 p.m. with an hour lunch break. In the summer, business hours adjust to 8:00 a.m. to 4:30 p.m. with a half-hour lunch break. During any four-hour period employees are given a 15 minute break. Salaried full-time staff members are expected to work as necessary to fulfill their job requirements.

There are times when employees are needed to work more than their scheduled hours for a particular project or event. In this case, non-exempt hourly employees are paid time and a half after reaching 40 hours worked in one week. Payroll generates the actual calculations.

Alternative work arrangements

For the majority of staff positions at Calvin, the nature of the work requires that it be performed on campus. However, there are times when alternate work arrangements may be considered. With approval from your supervisor, divisional vice president and the director of human resources, working from home or telecommuting may be an option. To begin this process, please talk to your supervisor. You may also download the alternative work arrangements form.

Alternative work schedules

Some positions permit alternative work schedules, such as compressed working hours (40-45 hours in a four-day week) or a reduction in full time equivalent status (FTE). If the proposed schedule is for two weeks or less, only supervisor approval is needed.

If the proposed schedule change exceeds two weeks, you must submit an alternative work schedule request form. This form must be approved by your supervisor, divisional vice president and the director of human resources.

Alternative work schedules may be long term in nature but must be reviewed on a semi-regular basis to ensure the needs of the department are being met. To begin this process, please talk to your supervisor. You may also download the alternative work schedules form.

Payroll, timesheets and web time entry

Non-exempt hourly staff members are paid an hourly wage on a biweekly schedule for hours worked. Hours are submitted electronically online. Time cards are filled out online through the Faculty/Staff Resources page. Hours must be submitted by the employee and approved by the supervisor on the Monday before the pay date. Exempt staff members are paid an annual salary distributed over 24 semi-monthly pay periods, typically on the 15th and last day of the month. Questions about this process? Contact the payroll office at 616-526-6129.