Leaving the University
Human resources works with departing staff to ensure a smooth departure.
How to resign through Workday
To kick off the resignation process, please follow these steps:
- Log into Workday
- Click on your picture in the upper right corner and click "view profile"
- Then click "Actions", hover over "job change", and select "Resign"
- Send your letter of resignation to humanresources@calvin.edu
- Make sure your address is updated in Workday for your W2. To update your address type in "Change My Home Contact Information" in the Workday search bar.
Exit interview
An exit interview typically takes place during a staff member’s last week of employment at Calvin. We like to hear about what you’ve done, where you’re going and provide resources for your next steps. When a departing employee resigns in Workday, they will be sent a link with an exit interview survey to complete. There will be a place to note on the survey if you would like to schedule an in-person exit interview with a Human Resources staff member.
Return of university property
Departing employees must return university property before leaving campus on their last day of employment. These items include but are not limited to office keys, ID cards, parking stickers, university credit cards and university-issued cellular phones or pagers. Technology access ends at 11:59 p.m. on your last day of employment.
Termination of benefits
Health, dental and vision benefits will be terminated at the end of the month of your last working day. Life insurance benefits, workers compensation and disability insurance are terminated on the last day of employment. If you are enrolled in a flexible spending account and have a remaining balance, you must request reimbursement within 30 days after ending employment for eligible expenses incurred through your last day of employment.
COBRA
Under the federal Consolidated Omnibus Budget Reconciliation Act (COBRA), any staff member who loses medical dental and/or vision insurance coverage as a result of termination of employment is eligible for continued group health and/or dental insurance coverage at his or her expense. Eligible dependents also have this option.
After your last day of employment you will receive a COBRA notice in the mail that outlines your coverage choices, costs and eligibility period. Information about COBRA coverage is available from human resources.
Life insurance conversion
Life insurance coverage ends on your last day of employment at Calvin. After your last day of employment, you will receive a life insurance conversion form that details your options. All eligible former employees have the option to convert, within 30 days, to a personal life insurance policy at their own expense. No evidence of insurability is required. For more information about converting to a personal life insurance policy, please follow the directions provided on the conversion form.
Unemployment insurance
If your employment with Calvin ends, you may qualify for unemployment insurance benefits from the State of Michigan. The Unemployment Insurance Agency (UIA) is a benefit administered by the state government and funded by employers. For an application and eligibility information visit the state UIA website or contact your local UIA office.