Academic Building Access

Basic information

  • Owner(s):
  • Applies to:
    • Full-time faculty
    • Staff
    • Current Students
    • Emeritus
    • Part-Time/Adjunct
    • Instructor
  • Approved by:
    • Campus Safety

The Calvin College Academic Building Access Policy is designed to increase the safety of all faculty, staff and students who work and study in our academic buildings. It also attempts to increase the physical security of the college’s buildings and properties. This policy establishes normal building access hours as well as procedures for requesting student access outside of normal academic building access hours.

Fall, Interim and Spring semester building access schedule

Staff members' cards have 24/7/365 access to assigned buildings.

Normal academic building access hours are as follows*:

Unlocked
Additional student/staff card access
MTWTh

7:30 a.m.–10 p.m.

7–1 a.m.

Friday

7:30 a.m.–8 p.m.

7–1 a.m.

Saturday

8 a.m.–5 p.m.

7 a.m.–8 p.m.

Sunday

Closed

DeVos C.C. ONLY–1–6 p.m.

*Exceptions to regular building closure times are made for scheduled events that are being held in specific venues.

The Hekman Library has different hours than academic buildings**:

Unlocked
MTWTh

7:30 a.m.–12 a.m.

Friday

7:30 a.m.–8 p.m.

Saturday

11 a.m.–5 p.m.

Sunday

1 p.m.–6 p.m.

(Second floor lounge space ONLY)

**Exceptions to regular hours are posted on the Hekman Library web page.

The Commons (Johnny's) has different hours than listed hours for academic buildings.

Unlocked
Additional student/staff card access
Mon–Sat

6:30 a.m.–12 a.m.

12 a.m.–2 a.m.

Sunday

7 a.m.–9 p.m.

(North wing ONLY)

The Spoelhof Fieldhouse Complex has different hours than academic buildings***:

Unlocked
MTWTh

6 a.m.–10 p.m.

Friday

6 a.m.–7 p.m.

Saturday

10 a.m.–6 p.m.

Sunday

1 p.m.–6 p.m.

***Exceptions to regular building closure times are made for scheduled events that are being held in specific venues.
Exceptions for students needing access outside of normal hours

As a general policy, Calvin College prohibits students from being in academic building outside of normal access hours, unless there is an exception that has been approved with the Campus Safety Department. Unauthorized students located in academic buildings after the listed times will be removed from the building.

Students who need special access to academic buildings outside of normal access hours will need to obtain permission from a faculty or staff member. Students can find the permission request form online. The information must be submitted at least forty-eight hours prior to the date access is being requested, and must be authenticated by the faculty or staff member who is granting permission.

Individual students will not be permitted to remain by themselves in academic buildings after normal building access times, even if they are in possession of an authenticated note of permission. A minimum of two students must be present due to concerns for personal safety and security issues. Students who are in academic buildings outside of academic building hours due to specific responsibilities as part of an on campus job are exempt from this restriction as long as they can confirm they are completing job related responsibilities.

Summer academic building access schedule

Normal academic building access hours during the summer are as follows*:

Unlocked
Additional student/staff card access
Mon–Fri

7:30 a.m.–5 p.m.

7 a.m.–8 p.m.

Saturday

Closed

7 a.m.–5 p.m.

Sunday

Closed

No Access

*Exceptions to regular building closure times would be for special events that are being held in specific venues.

The Hekman library has different summer hours than listed hours for academic buildings**:

Mon–Thurs

8 a.m.–8 p.m.

Friday

8 a.m.–4:30 p.m.

Saturday

8 a.m.–4:30 p.m.

Sunday

Closed

The three weeks after the last summer session the libary hours are:

Mon–Fri

8:00 a.m.–4:30 p.m.

Sat–Sun

Closed

The week prior to the start of the fall semester the library hours are:

Mon–Fri

8 a.m.–4:30 p.m.

Sat–Sun

Closed

**Exceptions to regular hours are posted on the Hekman Library web page.

The Spoelhof Fieldhouse Complex has different hours than academic buildings***:

Mon–Thurs

6 a.m.–9 p.m.

Friday

6 a.m.–7 p.m.

Sat–Sun

Closed

***Exceptions to regular building closure times would be for special events that are being held in specific venues.
College holidays

During specific holidays recognized by Calvin College, all academic buildings will remain closed and regular access will not be granted to students. Exceptions for students who need special access can be made following the process listed above. NOTE: Access will be limited to time sensitive issues such as delicate experiments, or plants/animals that need attention.

Recognized holidays when the college campus is closed

  • New Years Day
  • Good Friday
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving day and the Friday after Thanksgiving
  • Christmas day
  • Normally defined work days between Christmas day and New Year’s Day
Securing and opening academic buildings

Buildings that are on the college’s Lenel access control system (using cards) will lock and unlock automatically at the times listed in the schedules above. Buildings that are not on yet on the automated system will be locked and unlocked by Building Services personnel. Exceptions to normal building access hours are made for schedule events as necessary (e.g. to permit access to the general public to attend special events, etc.).

Academic buildings that automatically lock and unlock based upon the college's Academic Building Access Policy include:

  • Chapel
  • Convenant Fine Arts Center
  • DeVos Communication Center
  • DeVries Hall
  • Engineering Building
  • Heimenga Hall
  • Hekman Library
  • North Hall
  • Prince Conference Center
  • Raybrook Building
  • Science Building
  • Spoelhof College Center
  • Spoelhof Fieldhouse Complex
  • Youngsma Center

Beginning in January of 2018, during normal access hours of all building, some doors will remain locked and access limited to card-access only, in order to provide added security to low-traffic or sensitive areas. To view information on affected locations, including a map showing specific doors, visit https://calvin.edu/offices-services/campus-safety/2018-security-changes.

Requests for new or additional card access

Requests for new or additional card access can be submitted on line at https://calvin.edu/go/card-access-request. The request is submitted to the Campus Safety office for processing. Faculty or staff members must submit any requests for new access for students. Student card access will only be programmed within academic building access hours. Any follow-up communication will be sent to the requester. Please allow 3-5 business days for processing.

Questions

(616) 526-6451

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