Work From Anywhere: Technology

Calvin University will supply one computing device for each eligible employee. The university will not provide both a desktop and a laptop.

CIT is adhering to the university's Work From Anywhere policy stipulating that WFA must be “zero cost to the university.” Therefore, out-of-lifecycle changes from desktop to laptop are not able to happen. If you currently have a desktop computer that is not older than 5 years, you will need to wait until the desktop is up for replacement before switching to a laptop, regardless of which university budget may pay for the change.

Occasional remote workers are defined as employees who regularly work from home less than 100% of their FTE, and have formal approval from Human Resources and their Vice President.  

Occasional remote workers may receive:

• Laptop and power adapter (Desktops are not allowed off-campus)
• Wireless headset/Softphone (departmental cost)
• Laptop Dock (departmental cost)
  • One per employee (can either stay at home or in your Calvin office)
• Additional adapters or power adapters that don’t come standard (departmental cost) 
• Keyboard and mouse
  • One each per employee (can either stay at home or in your Calvin office)
• Secondary monitor for your on-campus office ONLY (as supplies of used equipment last)

Regular remote workers are defined as employees who work from home for 100% of their FTE, have formal approval from Human Resources and their Vice President, and do not have an assigned office on campus.

Regular remote workers may receive:

• Same as Occasional remote workers, EXCEPT -
  • You are able to bring a secondary monitor to your home office (as supplies of used equipment last)

Regular/Occasional remote workers do NOT receive:

• Desk phone for use off-campus (desk phones are for on-campus office use only)
  
  
• External webcam for laptops
  • Laptops already come with a webcam. External webcams are for on-campus desktop use only.
    
    
• Internet connectivity or any other technology/network equipment (routers, in-home wiring, wireless, etc.)

• Printers or printing supplies (paper, toner, etc.)

• Other office furnishings (chairs, shredders, supplies, etc.)

• On-site technical support in your home. CIT will only support Calvin-owned technology which will need to be brought on-campus for troubleshooting.

Reminders:

• CIT does not automatically backup data on your hard drive. Please use OneDrive to store your files.
• Your assigned computer is for exclusive use of the Calvin employee ONLY. Non-Calvin employees are not to use Calvin-owned equipment.
• Remote workers will need to stop on campus to pickup and setup their technology for the first time.
• At the end of your employment with Calvin you are required to return the technology allocated to you by dropping it off at CIT or shipping it back to campus.