Mileage Reimbursement Policy and Procedure

Mileage Reimbursement Policy

Use of a personal vehicle for official Calvin business will be remunerated on a per mile basis at the rate established by Calvin. This rate may be different than the IRS standard mileage rate. The mileage rate is generally changed on an annual basis for the calendar year. Notification of periodic rate changes will be made through Calvin-News by the Financial Services Office.

Mileage Reimbursement Procedure

1. Obtain verbal approval from the Worktag Manager prior to using personal vehicle for university business.

2. Use the “Create an Expense Report” task in Workday to request reimbursement for mileage driven.  Note that support, such as driving directions from Google maps, is required for reimbursement.  Please see the “Create expense report” job aid on the Workday SharePoint site for more information on how to complete expense reports.