Emergency Notifications and Response

Basic information

  • Applies to:
    • Full-time faculty
    • Staff
    • Current Students
    • Part-Time/Adjunct
    • Instructor
  • Approved by:
    • Student Life
  • Last updated: October 16, 2014

Specific building evacuation maps are posted in strategic locations in campus buildings and can also be found on the Calvin Campus Safety website. Emergency preparedness plans are exercised each year. These exercises may include tabletop exercises, scenario responses and fire drills. A minimum of one fire drill per semester is conducted in each residence hall. A minimum of one fire drill per academic year is conducted in the academic buildings.

Calvin College utilizes an Emergency Notification System for faculty, staff, and students. After responsible personnel have been made aware of an emergency affecting all or part of the Calvin College Campus, the Emergency Notification System will be activated without delay by the Campus Safety Dispatch Manager or Director of Campus Safety. Initial confirmation for activating the emergency notification system may occur by observation of a security officer, notification from an emergency liaison, multiple witness telephone calls, or an alarm system notification received at dispatch.

The message content may contain pre-scripted brief messages or tailored content developed by the Director of Campus Safety or Manager of Campus Safety Dispatch. The information will be shared to help the public take action for their safety. An “all clear” message or follow up information will be disseminated as appropriate.

Localized incidents within a building, such as a small fire or hazardous material spill in a lab most likely will not require a mass notification.

In the event of an emergency, the Rave Message System will be activated to notify faculty, staff, and students, as Calvin College Administration deems necessary, based on the circumstances of the event. The Rave Message System activation will make notifications in the following manner:

  • Vocal telephone message
  • E-mail
  • SMS text message

Faculty, staff, and students are responsible for providing all necessary information to insure a successful message delivery. Calvin College cannot provide communication to those who fail to provide a correct and current phone number and/or email address information.

The following Calvin College officials shall have authority to activate the Emergency Notification System:

  • President
  • Vice President for Administration & Finance
  • Vice President for Student Life
  • Provost
  • Campus Safety Director
  • Campus Safety Assistant Director
  • Campus Safety Dispatch Manager
  • Campus Safety Patrol Supervisors
  • Dean of Residence Life
  • Director of Communications and Marketing

The Rave Emergency Notification System may be used to transmit brief urgent messages as quickly as possible. Emergency notifications may include, but are not limited to:

  • Campus Closures
  • Weather Warnings (Severe Thunderstorm Warnings & Tornado Watches & Warnings)
  • Fire
  • Natural gas leaks or hazardous material spills
  • Natural disasters affecting the Campus
  • Campus wide power outages and/or utility failures
  • Violent criminal behavior
  • Bomb threats or other imminent violent threats
  • Explosions on campus
  • Terrorism incidents

Dependent upon the contact information supplied by faculty, staff, and students, notification may be made in the following manners:

  • Cell phone
  • Home phone
  • Business phone
  • Calvin College email
  • Personal email
  • SMS text to cell phone

The Emergency Notification System will be tested on the first Friday of each month as close to 12:00 noon as possible. Emergency liaisons, in addition to select staff, will receive the monthly test notifications. In the event that adverse weather conditions exist on the test day, the test will be delayed until the adverse conditions clear the area to prevent any misinterpretation of the test activation and also keep the Emergency Notification System available in case of a true emergency condition.

The following standard test messages will be sent

  • Voice: 1. Monthly Emergency Test
    This is the monthly test of the Calvin College Emergency Notification System. This is only a test. If this were an actual emergency, information and instructions would be included. This test is normally sent on the first Friday of each month.
  • Email: 1. Monthly Emergency Test
    This is the monthly test of the Calvin College Emergency Notification System. This is only a test. If this were an actual emergency, information and instructions would be included. This test is normally sent on the first Friday of each month.
  • SMS text message: This is the monthly test of the Calvin College Emergency
    Notification System. THIS IS ONLY A TEST!

It is the responsibility of each faculty member, staff member, and student to provide the correct information for contact and update the appropriate campus office when contact changes are made. Anyone who wishes to sign up for emergency notifications or who needs to change their contact information will need to log into Portal. Once logged into Portal, the link to sign up for the Emergency Notification System can be found on the resources page under the title of Emergency Notification.

×

  • Course code:
  • Credits:
  • Semester:
  • Department: