Workday Information

Workday at Calvin

Workday is an innovative, cloud-based technology solution that supports Calvin University’s human resources, finance, and student records functions. Faculty and staff use Workday to maintain personal information, enter time, complete expense reports, hire personnel, and more. Beginning March 7, 2022, students will use Workday to plan their programs of study and register for classes. Beginning in the summer of 2022, students will also use Workday to view financial aid and pay tuition.

 Login to Workday

 Workday Help

Information for...

• Students

  Accessing and Using Workday

  Calvin students can access Workday at: workday.calvin.edu

  Watch a quick video guide: Workday basics and navigation

  Registration Information

  Students will use Workday to plan their academic progress and register for classes starting in March 2022. In Workday, students can:

  • Find registration time (video | step-by-step)
  • Create a 4-year academic plan (step-by-step)
  • Find course sections (step-by-step)
  • Create a saved schedule for registration (step-by-step)
  • Register for classes (step-by-step) for classes starting fall 2022
  • Join a waitlist (step-by-step) for classes starting fall 2022
  • Drop, swap, or withdraw from a class (step-by-step) for classes starting fall 2022
  • Track academic progress (step-by-step)
  • Add, change, or remove program of study (step-by-step)
  • and complete many other academic tasks.

  
  

  Students can access Workday help, including additional quick guides, videos, and step-by-step guides, by logging in using their Calvin credentials to the Workday Support site.

  First year students: the Center for Student Success will register first year students for their first semester of courses. First year students will use Workday to register for their second semester of classes. Additional registration information can be found by visiting the Center for Student Success.

  More in Workday Student

  Students also use Workday to manage their personal information, on-campus jobs, and student finances (coming summer 2022) In Workday, students can:

  • change preferred name (video | step-by-step)
  • update/change personal and contact information
  • search for on-campus jobs
  • time entry for on-campus jobs
  • grant parent or other third-party access to academic and financial records
  • view financial aid award package (coming May 2022)
  • view tuition statements (coming July 2022)
  • set up payment plans (coming July 2022)

  Workday Help

  For additional help with Workday, contact workdayhelp@calvin.edu 

• Faculty & Staff

  HR and Finance

  Faculty and staff use Workday to view information and complete a number of Human Resources and finance functions:

  • view pay information
  • update personal and contact information
  • submit time entry (hourly workers)
  • submit time off request
  • submit expense reports
  • post jobs and hire student workers
  • and more

  
  Managers and budget officers also review and approve time and expenses in Workday.
  

  Workday Student

  Faculty and staff will use Workday Student beginning in March 2022 to:

  • do academic advising
  • request core waivers and other substitutions
  • find students
  • find course rosters
  • search for course sections
  • assign grades (coming fall 2022)

  
  See a watch the video or read the quick guide to Workday basics and navigation for faculty and academic staff, the Advising Handbook and other teaching and advising resources on SharePoint.

  Workday Help

  The Workday Sharepoint site includes an extensive library of resources including job aids, video tutorials, quick guides, FAQs, announcements, training information, and more.

  Still have questions? Email workdayhelp@calvin.edu

• Parents

  Beginning in the summer of 2022, student records including course registrations, grades, financial aid packages, tuition statements, and payment information will all be maintained in Workday. Students may designate access to parents and guardians or other third-parties and must grant that access through Workday.

  Instructions for parent/third-party access:

  Students must first initiate access for you in Workday before you can view their information. After they designate you as a third-party user, you will receive two emails with login credentials and a link to your Workday proxy account. Step-by-step instructions:

  • Student: Manage third party proxy access

  • Parent/Third Party: Access your student’s information in Workday

  • Parent/Third Party: Pay Bill

  Please note: while Calvin University staff can view selected student information, Workday security protocols that protect student data prevent university staff from being able to grant student account access to a parent.

  FAQs

  (Please note that the following FAQs will be applicable to student account information beginning summer 2022).

  • What should I do if my student has not granted me access to their financial aid, tuition statements, or grades?
    Parents should discuss plans for access to their student’s academic and financial information directly with their student.

  • Can I be given access to just grades, or just student financial information?
    Yes. Students have the option of providing parent access to grades, financial aid awards, billing statements, and payments. They can select just one of these, or they can grant access to all of these.

  • Can students grant access to more than one parent or guardian?
    Yes. Students can select multiple people, and provide different access to each person (academic, financial, or both).

  • What information does my student need in order to provide parental access?
    Students should be prepared with name(s) and email address(es) parents wish to associate with their access.

  • Once my student has granted me access in Workday, how do I go about viewing this information?
    You will receive two emails containing your Workday login credentials as well as a link to your Workday proxy account. Login using these credentials.

  • Where can my student go for help with this?
    Contact Workday support by emailing workdayhelp@calvin.edu.