Food & Beverage Service

All food and beverage must be supplied by the Prince Conference Center. No outside food or beverage is allowed to be brought into the facility, with the exception of bakery cakes. When a cake is brought in, a service charge of $0.50 per person is applied. In addition, no food prepared by the Prince Conference Center will be permitted to leave the premises. Alcoholic beverages are not allowed on property. Beverages served with all meals include coffee, iced tea, lemonade and carafes of lemon water.

Pricing

A service charge of 18% applies to all food and beverage. Michigan state sales tax of 6% will be added to all charges. Menu prices are subject to change due to market conditions. Menu prices will be guaranteed 60 days before your scheduled event.

Minimums

Lunch menu items are available from 11–3 p.m. Dinner selections must be ordered after 3 p.m. There is a $15 per person minimum for reception events taking place after 3 p.m. and events taking place on Saturday or Sunday.

Event Requirements

Room set up, audio visual needs and meeting details must be confirmed 14 days prior to the event. Menu selections are due 30 business days prior to the event. Firm guest count is due 5 business days prior to the event. Last minute changes made by guests are subject to additional labor charges. The Prince Conference Center reserves the right to adjust reserved space if the numbers of guaranteed guests requires. Menu items must be confirmed.

Room Decor

Decorations brought in should tastefully reflect the Prince Conference Center. Glitter, confetti and helium balloons are strictly prohibited.

Audio Visual & Equipment Needs

The use of equipment owned by the Prince Conference Center, including projectors, microphones and dance floor, is incorporated in the cost of the facility fee/room rental.

Guarantee Policy

A guaranteed number of guests must be received five business days prior to the event. This is the minimum number for which you will be charged. An increase in attendance will be accepted up to 3 business days prior to the event. No reduction in guarantee will be accepted less than five business days prior to the event. If a guarantee count is not provided, we will use the estimated number of guests provided at the time of initial reservation as the final count for room preparation, food preparation and billing.

Tax Exempt Groups

Any group wishing to claim tax-exempt status must provide a hard copy of their tax-exempt form upon confirming space.

Cancellation Policy

Notice of cancellation must be received in person by the Prince Conference Center representative 30 days prior to the event for a full refund. If less than 30 days’ notice is given, a charge of 50% of the projected total revenue will be assessed and the full room rental will be assessed. If another group utilizes the space, the cancellation fee may be pro-rated or waived. If less than 14 days’ notice is given, room rental fee and 100% of projected revenue will be assessed.

Liability

Damage done to the property as a result of a group function will be at the host organization’s expense. The Prince Conference Center cannot assume responsibility for the damages to, or loss of, any articles left prior to, during or following an event.

Deposits and Billing

An advance deposit is required in order to confirm space. This deposit is non-refundable. Accounts are to be paid in full upon receipt of billing. An unpaid balance is subject to a finance charge.

Multiple Entree Selections

Should a group wish to offer guests a choice of two entrees or a special diet menu, a breakdown indicating how many of each entree is due five business days prior to the event along with the guaranteed number of guests. The client will be responsible for providing color-coded place cards indicating entree selections.

Buffets & Breaks

Buffets will not be out longer than 1 ½ hours, and breaks will not be out longer than 2 hours. If requested to be out longer, an additional charge will be incurred for an additional break or buffet.