Human resources works with departing staff to ensure a smooth departure.
Final paycheck calculations
If a staff member resigns or retires with proper notice, he or she will be eligible to receive payment for unused vacation time. Unused vacation days cannot extend the last day worked when determining benefits coverage.The amount will be prorated based on the last day worked. If a staff member resigns without giving two weeks’ notice, any accumulated vacation time will be forfeited. In either scenario, if an employee has used more vacation time than is prorated (based on the last day worked), his or her final paycheck will be reduced to the appropriate amount.
The last paycheck for employees will reflect time worked but not yet paid. For more detailed information on the actual calculations for your final paycheck, contact the payroll office at 616-526-6129.
An exit interview typically takes place during a staff member’s last week of employment at Calvin. We like to hear about what you’ve done, where you’re going and provide resources for your next steps. This meeting is with a human resources representative and should last approximately 45 minutes. Among other things, we will discuss insurance coverage, retirement benefits (if applicable), your final paycheck and collect college property. If you have a new address, please bring that information with you to the exit interview.
Return of college property
Employees may be asked to return college property during the exit interview process. These items include but are not limited to office keys, ID cards, parking stickers, college credit cards and college-issued cellular phones or pagers. All items must be returned to the college by the end of your last day of employment. Technology access ends at the end of your final day.
Termination of benefits
Health and dental benefits will be terminated at the end of the month of your last working day. Life insurance benefits, workers compensation and disability insurance are terminated on the last day of employment. If you are enrolled in a flexible spending account and have a remaining balance, you must request reimbursement within 30 days after ending employment for eligible expenses incurred through your last day of employment. You will receive a separate flexible spending account COBRA notice at your home address after you end employment.
Under the federal Consolidated Omnibus Budget Reconciliation Act (COBRA), any staff member who loses medical and/or dental insurance coverage as a result of termination of employment is eligible for continued group health and/or dental insurance coverage at his or her expense. Eligible dependents also have this option.
After your last day of employment you will receive a COBRA notice in the mail that outlines your coverage choices, costs and eligibility period. Information about COBRA coverage is available from human resources.
Life insurance conversion
Life insurance coverage ends on your last day of employment at Calvin. After your last day of employment, you will receive a life insurance conversion form that details your options. All eligible former employees have the option to convert, within 30 days, to a personal life insurance policy at their own expense. No evidence of insurability is required. For more information about converting to a personal life insurance policy, please contact UNUM using the information provided on the conversion form.
If your employment with Calvin ends, you may qualify for unemployment insurance benefits from the State of Michigan. The Unemployment Insurance Agency (UIA) is a benefit administered by the state government and funded by employers. For an application and eligibility information visit the state UIA website or contact your local UIA office.
Benefits for retirees
Information about benefits available to college retirees is available on the retiring from the college page.