Date: February 28, 2020

Dear staff colleagues,

This message is a follow-up to President Le Roy’s letter yesterday regarding the evolving novel coronavirus (COVID-19) outbreak. In that letter, he referenced the Centers for Disease Control and Prevention’s (CDC) thinking that it is likely that more COVID-19 cases will emerge in the United States in the coming weeks and the CDC’s suggestion that colleges and universities take steps to prepare for such a possibility.

To that end, as part of our emergency planning, a group of administrators, faculty, and staff has been developing contingency plans for how we will continue to fulfill our work responsibilities if we are not able to perform our work on campus.

Our information technology leadership is confident in the tools and resources that the university already has in place that could offer some relatively easy-to-implement, short-term distance-learning solutions. IT colleagues are willing to assist those who would need help in navigating these tools. More information about these options will be shared in a future communication, likely next week.

So, the purpose of this email is simply to make you aware of our intention to do everything we can to help you accomplish your work should COVID-19 make it impossible to work in your on-campus office space. In the near future we will be sharing more information on specific strategies and tools for doing so. In the meantime, I’d encourage you to please begin thinking about your work and what you might need to do to prepare for the possibility of accomplishing this work remotely.

We will continue to monitor the situation and will update you as we know more.

Sincerely,

Todd Hubers
Vice President of People, Strategy, and Technology