Consent to Electronic W-2
Please note that by giving consent, a printed copy will not be mailed. Employees may print the copy that is displayed at any time. IRS regulations require that employees give their consent to receive the W-2 in electronic format. You will only need to give your eConsent once as it will remain in effect until revoked.
Consent can be revoked for future years by checking the non-consent box.
Consent to Electronic W-2's can be found in the Portal.
- Login to Portal
- Choose the "Services" drop-down menu
- Click on "Employment"
- Under the "W-2" section, click on W2 Electronic Consent.
eConsent Cut Off Time
Electronic W-2s for 2014 will be available online for those who have given their eConsent. Employees who do not give their eConsent by January 23, 2015 will receive a paper copy, which will be mailed by January 30. You will be able to sign up for an electronic version for future years beginning mid-February.
W2 E-mail Notification
You will receive an e-mail (similar to those of your electronic advices) notifying you that your electronic W-2 is prepared and available.
If you end your employment in the middle of the year and you no longer have access to the Calvin Portal, the Payroll office will create a paper form and mail it to your last known home address. All previous W-2's can be made available through the Payroll office.
Cannot view your W-2?
Make sure to turn off your Pop-Up Blockers
If you have consented to an electronic W-2 prior to it being created for you, the page will not reflect any given years to view. You will see a pdf icon, but nothing attached. You will receive an e-mail (similar to those of your electronic advices) notifying you that your electronic W-2 is prepared and available.