Full instructions are listed on each individual form. All forms are PDF files, except for Portal log-in links, and can be printed, filled out and returned to our Spoelhof location unless otherwise noted.

Directory information

Disability verification

If applicable, please attach any other reports, evaluations or test results with the appropriate form.

Graduation and commencement

Application for Degree: As a senior, you must submit this form via the Portal to graduate, receive a degree or participate in the commencement ceremony.

Program or advisor change


  • Overload Request: request permission to exceed 17 credit hours/semester; extra cost is applicable if approved
  • Petition a Closed Class: submit your petition (excluding core classes) through Portal
  • Schedule Builder: diagram your semester schedule or registration planning

Special course work and credit

  • Exemption or Credit Exam Application:
    • Exemption Exam: passing this exam will exempt you from taking the course without receiving any credit hours
    • Credit Exam: passing this exam will grant you the course credit hours; your grade on the exam will be recorded as the grade for the class
    Please contact the department offering the course to make arrangements and check deadlines.
  • Independent Study: create a course that does not exist in the catalog with approval of an instructor.
  • Tutorial Request: take a pre-existing catalog course on your own.

Student records

  • Verification Request:
    • Current students: use on-line form to submit your request for verification
    • Former students: sign and submit this release of records form for any of your verification needs.
    Please contact the department offering the course to make arrangements and check deadlines.
  • Parent Verification Request: submit this form if you need verification for your son or daughter
  • Transcript Request: request official or unofficial transcripts from Calvin College


  • Transfer Credit Pre-Approval Form:

    Request transfer approval for courses/colleges not included in the above pre-approved list should be submitted to Academic Services prior to taking the course(s). Major, minor and program courses must be approved by advisor. For core and general elective credit, you may e-mail the fillable pdf form here.

  • Michigan Uniform Undergraduate Guest Application: apply for admission as a guest student in order to take classes at a Michigan college/university (additional requirements may apply).


  • Four year plan worksheet: Use this Excel worksheet to assist in the planning of your course work at Calvin. Or download a pdf version.
  • Request for Leave of Absence (Hiatus): request an official leave of absence from Calvin College for a specific academic term while maintaining access to web mail, Portal and Moodle accounts. You will not need to re-apply for admission upon returning.
  • Incomplete Grade Contract: arrange an incomplete grade for a course with professor approval.