Institutional Withdrawals

Basic information

  • Owner(s):
  • Applies to:
    • Current Students
  • Approved by:
    • Office of Financial Aid, Office of Financial Services
  • Last updated: June 19, 2018

How discontinuing enrollment at Calvin affects tuition charges and financial aid.

Students considering withdrawing who are concerned about the effect on their financial aid are encouraged to contact the Office of Admissions and Financial Aid.

Students withdrawing from one or more courses, but not discontinuing, may have their tuition charges for those courses adjusted. Financial aid will be reviewed and may likely be reduced based on the revised tuition charges.

Students who discontinue enrollment before completing 60% of a semester will be re-evaluated for financial aid eligibility for the semester based on the revised tuition charges and the period of time they were enrolled. Students may be required to return a portion of the aid they originally received to the appropriate programs. A calculation will be made based on the official withdrawal date and the resulting revised tuition charges.

Fall and Spring Tuition charges for students withdrawing from the College will be refunded as follows:

  • Calendar days 1-10 100%
  • Calendar days 11-24 80%
  • Calendar days 25-31 60%
  • Calendar days 32-38 40%
  • After 38 calendar days 0%

Summer Tuition will be refunded as follows:

  • Calendar days 1-2 100%
  • Calendar days 3-4 50%
  • Calendar days 5-6 25%
  • Calendar days 7+ 0%

Calendar Days begin the first day of classes

Room and board charges will be prorated over the entire semester for students who leave on-campus housing during the semester.

All other charges such as, but not limited to, laboratory fees, art material fees, application fees, and health insurance fees are non-refundable.

Return of funds to aid programs is as follows:

  • Federal Title IV Aid — If a student withdraws from the institution (discontinues) before completing 60 percent of the semester, the institution must determine the percentage of Federal Title IV assistance the student has earned. The percentage is determined by dividing the total number of calendar days in the semester into the number of calendar days completed as of the withdrawal date. Any unearned amount must be returned to the Federal Title IV program(s). Students should reference the college’s Return to Title IV Funds policy.
  • State of Michigan Aid — The reduction in the state award is calculated on the percent of tuition and fees originally paid by the state award. This percentage is applied to the revised tuition charge (based on the withdrawal date) and results in the amount of the original state award that the student retains. The remaining amount is returned to the state.
  • Institutional Aid — For students withdrawing from the institution, the reduction in institutional aid is based on the percent of tuition and fees originally paid by the total of all Calvin awarded grants and scholarships. The percent is applied to the revised tuition charge (based on the withdrawal date) and results in a reduced amount of institutional aid.

The Financial Services Office will issue a check to the student for any credit balance remaining on their account after all charges have been paid and refunds have been made. If a cash disbursement has been made to a student before discontinuing to pay for off-campus living, or other educationally related expenses, the Office of Scholarships and Financial Aid will determine whether repayment of a portion of the cash disbursed is required and notify the student if there has been an overpayment that needs to be repaid. Upon collection, the overpayment will be returned to the appropriate financial aid program(s).


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